Calendar Clerk

Legal office in Valencia is in need of Data Entry Clerks!

Monday – Friday, 9 am – 5:30 pm

$20-$25/hr

ESSENTIAL FUNCTIONS

• Answers phone on a multi-line system. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other employees to cover phones.

• Filing/retrieves information from files when needed.

• Scans and uploads documents.

• Promptly responds to all client inquiries via phone and/or email.

• Heavy data entry of incoming notices of depositions.

• Books court reporters, conference rooms, interpreters and videographers for depositions nationwide.

• Handles confidential and non-routine information.

• Proofs calendar notices.

• Works independently and takes direction from the Calendar Manager with ongoing assignments.

• Schedule and confirm calendar settings via our calendaring system.

• Coordinate calendar updates, new settings and/or cancellations.

• Handles coordination of calendar updates, new settings, continuations or cancellations.

COMPETENCIES, SKILLS AND ABILITIES

• Strong attention to details, efficient and highly organized.

• Demonstrate a strong attitude with the ability to adjust to changing priorities

• Able to quickly and accurately type and enter data.

• Ability to work with deadlines and work well under pressure.

• Knowledge of touch-typing system preferred.

• Must have strong written and verbal communication.

• Familiarity with deposition notices a plus.

• Flexible schedule and availability to work occasional overtime as required.

• Excellent Customer Service skills, with an upbeat and positive attitude.

• Take ownership and accountability, as well as manage internal and external expectations.

• Adheres to compliance policies.

• General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer, Windows.)

EDUCATION / EXPERIENCE

• High school diploma or equivalent required.

• Legal terminology preferred, but not required.